Notary Seal

Show your love this month by making sure your documents such as power of attorney and advanced health care directive are up to date. It may be difficult for you to assign these documents later. You and your family will have peace of mind when completed.

The use of a Notary Seal is the way a document becomes officially notarized in a given county and the state that county is located in. California requires each Notary Public to have and use the California notary public seal when notarizing anything on behalf of the state. Visit Notary Seal to get started on learning more about the state’s seal.

In each state the notary is required to have a seal or stamp to use on a document or documents being notarized. There are specific guidelines in the state of California regarding the safe guard of a notary’s seal. After all this only makes sense to protect the seal in a manner to prevent it from being misused. To be safe the seal needs to be locked away and placed in a secure area that is under the direct, exclusive control of the notary. Further under the law should the notary’s employment be terminated, the seal must not be turned over to the employer, even if they paid for the seal. Nor can the seal be turned over to any other person.

There are more legal requirements that must be followed, the seal must be photographically reproducible and the rubber stamp seal that is used is widely used. There is an option that is available to the notary public, and that is they may use an embosser seal. The embosser seal would be used in addition to that of the rubber stamp. With the state of California and for other states that allow for this option, there are legal requirements that must be adhered to for using this type of seal.

Given the requirements for design, use and security of the notary seal, stamp what happens should one of those become lost. The answer is going to of course vary from each state in specific details, but there likely will be some universal steps taken. The first action to be followed after finding the item has been lost is to send a certified letter explaining the issue to the Secretary of State. Include a photocopy of a police report if applicable to the situation. Just some general points about what should be in the letter; the owners printed name, notary public commission number and signature of the owner. Once this process has been followed a written request must filled to receive an authorization from the secretary of state to have a new stamp made.

The Notary seal are manufactured by ink stamp suppliers. In California it is required that the seal manufacturer be registered with the Secretary of State. Each California notaries seal identifies who the seal manufacturer is through the code on the seal border. In addition, in order for a California notary to get a seal, they must have permission though the Secretary of State by receiving a Certificate.

The notary seal should be kept under lock and key for extra added safety. It is smart to have an extra seal in case one fails or runs out of ink. There are ink refills for the self-inking seals. Loss or stolen seals should be reported.

Notary Publics' are regulated by the Secretary of State for each individual state. Therefore, a notary may only do notaries physically in the state in which they are licensed.

To find a notary that did a past notarization, look at the SEAL (stamp) on the document. Contact the county recorder in the state of the county that is on the seal.

The use of a notary is helpful when discovering or deterring fraudulent activity. Notaries are used as a second eye. When a document is required to have a notary, people who commit fraud will think twice.

Notary Public State Directory
Alabama Notary Public
Alaska Notary Public
Arizona Notary Public
Arkansas Notary Public
California Notary Public
Colorado Notary Public
Connecticut Notary Public
Delaware Notary Public
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